Approve weekly timesheets

Payroll should run on hours someone looked at. Weekly timesheets show each person's week with regular, overtime and double time already split, and approving it locks the week.

1. Open Weekly timesheets.

   Go to Crew & time, then Weekly timesheets. It opens on last week, the one that just closed, because that is the week you approve on Monday morning. The arrows next to the dates move one week back or forward.

2. Clear what holds a person back.

   A row that says still clocked in has a shift nobody closed, and to review means punches that need a look, such as one outside the job fence. Approve week stays off for that person until both are cleared.

3. Approve.

   Tap Approve week on a person, or tick several people and tap Approve 2 people at the bottom. The row then reads Approved by and your name, and the hours are locked.

4. Fix an approved week.

   Tap Reopen on that person. The week goes back to open, you correct it and approve again.

5. Export for payroll.

   Tap Export for payroll at the top. With Export only approved weeks on, in Time clock rules, only approved weeks leave the app.

The week is empty

On a past week the screen reads Nobody clocked hours that week and offers Go to this week, which jumps to the week in progress. A crew that started using the clock this week shows up there.

If the screen reads The timesheets did not load, tap Try again; nothing was changed.

How overtime is counted

The line under the dates says which rule applies: federal, over 40 hours in the week, or California, daily over 8 hours and weekly over 40. Set the state in Time clock rules; blank uses the company address.

Questions

Keep reading

• Time clockClock in and out on the job from a phone, take breaks, switch jobs mid-day, clock in a whole crew at once and turn on punch by job start time.
• Invite your crewCrew & time > Crew > Add Team Member: invite by email or create the login yourself, pick a role, and add time clock only members who just punch in and out.
• Using it on the phoneInstall Groundflag from Google Play or add it to the iPhone home screen, allow the camera, location and microphone, and turn them back on after a Don't Allow.
• Getting startedCreate your company, add a client and job, then open Jobs or Sales, Estimates to send a proposal. Start on your own, with 30 days free and no card.

Questions? Write to hello@groundflag.com