Know where the job's money stands while you can still act.

Groundflag keeps the budget, what is committed and what was actually spent by cost code, updated when the fact happens. Change orders go to the client to sign online and land in the contract and the budget the moment they are approved.

Budget, committed, actual

• Cost codes.

  A residential list of 23 codes and a short CSI list of 21 divisions come ready; add your own.

• Budget from the estimate.

  When the client accepts the estimate, its lines become the job's budget, with a history of every revision.

• Committed and actual.

  Committed comes from purchase orders. Actual comes from vendor bills, expenses and approved clock hours.

• Forecast and margin.

  The forecast for each code is the larger of the budget and what is spent plus what is still committed. Margin shows next to it, and the project manager gets an alert when cost or hours run over.

Change orders

A change order carries its scope, line items, cost and price, the schedule days it adds and the reason. You send it; the client opens a link, reviews it and approves it with their name, email and consent to sign electronically. The approved version is frozen, and a deposit can be asked for in the same step.

Approved, it updates the contract amount, the budget and the next draft invoice, puts a notice on the schedule.

Not yet

Progress billing with a schedule of values, retainage, AIA G702 and G703, and lien waivers are the November 2026 target. RFIs, submittals and the WIP report come after that.

Questions

Keep reading

• Change ordersCreate the change order on the job, send it, and the client approves it online; the contract, budget and next invoice follow.
• Estimates and invoicesSend estimates the client accepts online with a signature, ask for a deposit, invoice from the job and get paid by card in the client portal.
• General contractorsFor small general contractors: job costing by cost code with committed and actual, change orders signed by the owner online, daily logs by voice with subs, deliveries and inspections, and a Gantt schedule.
• JobTread alternativeGroundflag next to JobTread: one price per company with every user included, job costing and change orders, a daily log by voice, and every screen in English, Spanish and Portuguese.

Questions? Write to hello@groundflag.com