Price the change before you write the change order.

A change event is the fact, not the paper. You keep the title, the reason, the description and an estimated cost and price by cost code. Attachments are uploads. There is no field to paste an image address.

Where it can start

The origin is optional: an RFI on this job, or an observation on this job. An RFI from another job or another company is refused.

Ask the subs, then confirm

• The price request.

  One or more subs each get a link with no password. They see what changed and answer with a price and a time, or they decline. They do not see the office's estimated cost or price.

• The client's draft.

  Converting to a client change order happens only after you confirm on screen. The change order is created as a draft and is not sent.

• The sub's line.

  Converting to the sub adds a line on that sub's schedule of values at the price they quoted, once their subcontract is sent or confirmed. The job's committed cost goes up.

Not yet

After either side has been converted, voiding or editing the event is refused. Repeating the same conversion returns what was already created. The other side can still be converted.

Questions

Keep reading

• Job costing and change ordersBudget, committed and actual by cost code on every job, a forecast and margin, overrun alerts, and change orders the client signs online that update the contract, the budget and the next invoice.
• SubcontractsA subcontract is a purchase order of its own kind: a schedule of values, the sub's signature, bills against each line, and a hold on payment when COI, W-9 or a license is out of date.
• Procore alternativeGroundflag next to Procore: a published monthly price, every user included, daily log by voice, and the production modules listed on this page. Procore sells a custom annual quote and does not publish a monthly price.
• Change ordersCreate the change order on the job, send it, and the client approves it online; the contract, budget and next invoice follow.

Questions? Write to hello@groundflag.com