Use the time clock

Hours are counted where they are worked. Each punch lands on a job, so job costing, the weekly timesheet and the payroll export all read the same hours.

1. Open the clock.

   Go to Crew & time, then Clock. On a phone it is the screen the crew opens every morning; the buttons are 56 px tall so they work with gloves on.

2. Clock in.

   Tap Clock In. Which job? lists the jobs; pick one, or No job (shop, office, driving) for time that belongs to no job.

3. Take a break.

   Tap Start Break. On a break, End Break and Clock Out share one row. Several breaks a day are fine; the timesheet adds them up.

4. Switch job.

   Moving to another job mid-day? Tap Switch job and pick the next one. The first part of the day stays on the first job and the rest goes to the new one.

5. Clock out.

   Tap Clock Out. If the company asks about injuries, the question Were you hurt today? comes up first; Yes, I got hurt sends the office an incident for that day and job.

Clock in the crew

A foreman or office can punch for everyone in Crew & time, Crew clock. Tick people, or Select all, and the row shows what fits the people picked: Clock in (2), Break, End break, Clock out, Switch job. On a phone the first two sit on the row and the rest are under the three dots.

Someone already in that state is skipped, so a second tap never doubles a punch. Each punch records who made it.

Outside the job site

With Check the job fence at clock in turned on, a punch away from the job asks You are outside the job site, Why are you clocking in from here? It does not block: the reason is saved and the week shows it as outside the fence. No GPS or a job with no map pin is never counted as outside.

Punch by job start time

Turn on Punch by job start time in Time clock rules and the day becomes a timeline: Shop, Drive, Job, Break. Clock In asks Starting with?, and each tap closes one segment and opens the next with its time.

Job lists the jobs on that person's schedule today, with Other jobs one tap away when the plan changes. A reason is asked only when someone clocks in before the job's start; starting later asks nothing. A day past 10 hours gets one reminder, and the break is prefilled at clock out when none was taken.

Time clock rules

Open Weekly timesheets and tap the rules button at the top. There you set the job fence and its radius in meters, punch by job start time, the injury question, overtime state, PTO hours per year and company holidays.

With the injury question off, clock out goes straight and the clock shows Got hurt? Report it, so an injury is still logged on that day and job.

Questions

Keep reading

• Approve weekly timesheetsWeekly timesheets open on last week so you can approve it on Monday: check each person's regular and overtime hours, approve, then export for payroll.
• Invite your crewCrew & time > Crew > Add Team Member: invite by email or create the login yourself, pick a role, and add time clock only members who just punch in and out.
• Using it on the phoneInstall Groundflag from Google Play or add it to the iPhone home screen, allow the camera, location and microphone, and turn them back on after a Don't Allow.

Questions? Write to hello@groundflag.com